This document covers: Text; Tables; Maps; Photographs; Figures, Graphs, Diagrams and Charts; Captions; Manuscripts on Disk.

1. Double-space all text. This includes all notes, bibliographies, extracts, and previously printed material such as reprints of journal articles.
2. Previously printed material should be input into the same word-processing system as that used for the text so that the entire manuscript is available on one system.
3. Keep all text unjustified.
4. Leave consistent margins of at least 1-1/2 inches on all four sides.
5. On the first page of a chapter, leave at least 3 inches at the top of the page.
6. Number pages consecutively.
7. Gather notes at the end of the manuscript, double-spaced, and consecutively numbered starting at 1 for each chapter. Notes can be placed at the end of each chapter in multi-authored volumes.
8. Indicate in the margin, or on a separate line in the manuscript, where each illustration or table should fall, if the illustration is not referred to in the text.
9. Print out a hard copy of your manuscript on 8-1/2" x 11" paper, on one side of the paper only.

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1. Double-space titles, captions, notes, and source information.
2. Number each table consecutively by chapter (e.g., Table 1.1, Table 1.2, etc.).

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1. In your contract, you may have agreed to provide camera-ready art for your maps (that is, originals of sufficiently high quality for reproduction). Please refer to our online document regarding the preparation of art and check with us if you have any further questions about what is considered acceptable for reproduction.
2. If the Press has specified that we will prepare the maps, please supply us with a sample of a map similar in level of detail and style to the one you envision. Include a complete list of place names to be typeset, as well as any other text or graphic information that must appear on the final map.
3. Number each map by chapter (e.g., Map 1.1, Map 1.2, etc.).

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1. As you choose photographs for their content and illustrative value in enhancing the text, keep in mind what makes for good, clear reproduction: good contrast and range of tone, and sharp detail (avoid washed out, muddy, scratched, or under- or overexposed prints). Consult with your editor about the quality of photographs expected for your book; the same quality may not be expected of archival prints as for other photographs, for instance.
2. Your contract will specify how many photographs are to appear in the book. You may submit extra photographs if you like, so that your editor and the Press's designers may make a selection of the best ones. You should indicate your preferences as well.
3. Submit glossy black-and-white prints, not negatives. Try to ensure that the print has been made from the original negative, not a copy negative (check with the archivist from whom you obtain the print).
4. Never write on the back of photographs: first write on a label or Post-It note and then attach that to the back of the photograph. Ink or pencil on the back of a photograph can rub off on the front of another, damaging the emulsion, or can show through to the front, especially on fragile archival prints.
5. Number each photograph on the label so that it can be keyed to its caption.
6. Never use paper clips, staples, or pins to attach labels or captions to photographs.
7. Stack photographs with clean white paper between each one to avoid damage to the emulsion; package the prints with cardboard to avoid bending or folding.
8. Important information about providing photographs can also be found in our document on the preparation of art.

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1. If a figure is to be taken from another source, always supply an original or the highest quality reproduction possible. If the original cannot be used, a Photostat should be made of the original (not a photocopy). Please refer to our online document regarding the preparation of art and check with us if you have any further questions about what is considered acceptable for reproduction.
2. Simple figures, graphs, charts, and diagrams may in some circumstances be redrawn by the typesetter from drafts provided in the manuscript. Check with your editor if you are unsure about whether you must provide camera-ready figures.
3. Number each figure consecutively by chapter (e.g., Figure 1.1, Figure 1.2, etc.).

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1. Provide a caption for each photograph. Double-space the caption copy, and key each caption to the photograph.
2. Captions for other illustrations (figures, maps, etc.) may be placed with the illustration.

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1. Follow the general guidelines above for text and illustration preparation.
2. Label the disk with your name (as the author or collection editor), the book's title, platform (DOS/Mac/UNIX, etc.), software package used, and software version number.
3. We prefer files provided in WordPerfect, Microsoft Word, or any of the major word-processing programs. If you are unsure as to whether your program will be usable on our systems, send us a sample disk for testing.
4. Use the same software and hardware throughout in preparing your files.
5. Submit a separate hard copy list of filenames with an indication of what text is in each file (e.g., CHAPI.DOC contains text for chapter 1).
6. Create separate files for preliminary matter (contents, preface, etc.), each chapter, notes, bibliography, appendices, etc.
7. Use a fixed font (such as Courier) with a standard line length and number of lines per page.
8. Use a minimum of formatting. Most formatting must be removed before typesetting, and this is time-consuming if it is not possible to do so globally. Superscripts are acceptable for notes, however.
9. Leave text unjustified.
10. Turn off your word processor's automatic hyphenation feature. The only hyphens that should appear should be in compound words.
11. There should be no blank lines between paragraphs and paragraphs should be indented. Use the tab key (instead of a string of spaces) to indent paragraphs. Ensure that indents are consistent throughout the manuscript. Do not use hanging indents in text.
12. Use only one space after all punctuation, including periods and colons.
13. Never substitute letters for numbers or numbers for letters ("el" for "one" or "oh" for "zero").
14. If your manuscript contains special characters (non-roman alphabets, accents, mathematical symbols, etc.), provide a separate hard copy list of these with coding instructions.
15. Make no further changes to the disk after printing out hard copy. Disks should always match the printed version submitted.

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